How creators can share face and voice samples safely
Share finished samples first, then record who can access extra files, why, and when deletion is confirmed.
Share a finished sample first. Before sending raw recordings or extra face and voice files, verify the buyer, agree on their purpose and access in writing, and set a date to review or delete them.
Use this five-step process
- Start with finished work. Choose a clip that shows the skill the buyer needs to assess. Label self-initiated samples as practice work. Check that past client terms allow portfolio use.
- Check who is asking. Confirm the person, company, project, and business contact through a source you trust. Ask why the finished sample does not answer their question.
- Send the smallest relevant file. Share one suitable edit before sending raw takes, long clean voice recordings, or identity capture files. Use a link with named access and an expiry date if the service offers those controls.
- Set the purpose and handling terms. Record who can view or download the file, whether a named third-party tool receives it, what use is allowed, how long it may be kept, and who will confirm deletion. If the buyer asks to use a sample to create new media or train a model, treat that as a separate use; see the AI training rights guide.
- Keep a record. Save the file version, recipient, purpose, date shared, link expiry, agreed deletion date, access updates, and any deletion confirmation. Keep one row for each file and recipient.
Copy this access and deletion record
| Project | File and version | Purpose | Recipient and access | Tool or service | Shared / link expiry | Delete by | Access and deletion record |
|---|---|---|---|---|---|---|---|
A fictional entry could read: Desk-lamp brief; finished-sample-v2; casting review only; named brand producer; read-only link; shared 23 October 2026; link expires 30 October; deletion requested for 2 November. The producer confirms the link was removed but has not confirmed whether a downloaded copy was deleted. Record deletion as unconfirmed until you receive the agreed evidence.
Record actual dates and confirmations after they happen. Do not mark a file deleted because a link expired or access was removed.
Link controls can limit who opens a file. They cannot stop a recipient from recording a screen or saving a copy, and removing access cannot recall a file already downloaded. Share only what you are willing to risk leaving your control.
Check rights before showing work
CIPO says creators usually own copyright in their original work, with exceptions such as work made in employment or copyright transferred by assignment. Check the agreement for each sample before putting it in a portfolio. Copyright ownership does not by itself settle every use of your face or voice. CIPO: What you should know about copyright.
A joint privacy statement says public personal information remains subject to privacy laws in most jurisdictions. It addresses data scraping and does not settle permission for every proposed use of a video or recording. Joint statement on data scraping and privacy.
Before you send anything extra
Check the file, recipient, purpose, third-party access, allowed use, and deletion date against the written terms. Keep confidential briefs, private dashboards, and client results out of public samples unless you have permission to share them.
For the wider consent decision, read how to license your likeness for AI ads. For the buyer’s campaign scope record, use the AI likeness licence checklist.
Connect this decision to the campaign
The creator application asks for profile information, not uploaded face or voice recordings. Keep sample collection separate and read the planned processing approach before sharing raw material for a campaign.